PLEASE READ THE ENTIRE JOB POST CAREFULLY
Company Description
Kauna Events & Co is a wedding and event planning company based in Toronto, Canada with a growing footprint in Nigeria. Specializing in creating tailored, creative, and effortless planning experiences, we are dedicated to turning our clients' visions into reality with precision, authenticity, and elegance. Our team is committed to excellence and delivering exceptional events that leave lasting memories.
Role Description
Job Title: Administrative Assistant/Event Manager
Type: Full-Time
Location: Nigeria (Remote – Must be based in Nigeria with preference for Abuja based applicants)
Reports To: Principal Planner/Creative Director
We're looking for a dedicated, detail-oriented, and proactive Administrative Assistant/Event Coordinator to join our team full-time. You’ll be a key part of our backend operations ensuring client projects are managed efficiently and in a timely manner, client communication is seamless, administrative tasks are handled efficiently, and internal processes are run smoothly.
HOW TO APPLY (VERY IMPORTANT - READ CAREFULLY)
As part of the requirements, you will need to record and attach a link to a short selfie style video explaining the following
- Your location in Nigeria
- Tell us a little bit about yourself
- Why we should hire you over any other candidate
- Confirmation that you have a working computer, smartphone, stable electricity and reliable internet
- State your salary expectations monthly in naira (Salary range for this role is N80,000 to N100,000
Send the video link to kaunaevents@gmail.com
IMPORTANT NOTE: Only qualified candidates who follows the how to apply instructions above will be considered for this role.
Key Responsibilities
- Client & Vendor Relations & Communication
- Serve as a primary point of contact for client communications via email, CRM platforms, and scheduling tools
- Maintain clear, organized, and consistent communication with clients throughout the event planning process
- Onboarding new clients, including sending welcome materials, contracts, and planning resources
- CRM & Systems Management
- Manage and update the company’s Customer Relationship Management (CRM) platforms
- Input, update, and maintain accurate client records, timelines, notes, and communication logs
- Set up workflows, templates, and automated communications within CRM systems
- Track client progress, deadlines, and planning milestones
- Event Planning Support
- Assist with client event planning tasks as assigned by the Director of Events
- Support the preparation and organization of planning documents, timelines, checklists, and vendor information
- Coordinate scheduling of meetings, consultations, and planning calls
- Ensure planning materials are up-to-date and aligned with client needs and event scope
- Social Media & Digital Content Support
- Create and schedule social media content in alignment with the company’s brand voice and marketing goals
- Support updates to the company website, including text edits, blog posts, galleries, or service descriptions
- Ensure all digital content is accurate, current, and brand-consistent
- Administrative & Operational Support
- Provide administrative support to ensure smooth execution of event planning operations
- Follow company procedures, workflows, and employee work plans
- Maintain organized digital files and documentation
- Perform additional duties as assigned to support business operations and client experience
Required Skills & Must-Haves
- 1 year of experience in an administrative or virtual assistant role is not required but nice to have
- Exceptional written and spoken English is required
- Strong proficiency in Microsoft Office (including Excel, WordPress, PowerPoint,etc.)
- Highly organized with excellent attention to detail
- A self-starter who works well independently, takes initiative, and meets deadlines
- Outstanding interpersonal and communication skills
- Ability to manage multiple projects and prioritize under pressure
- Comfortable working in a creative, fast-paced environment
Technical Requirements To succeed in this remote position, you MUST HAVE the following:
- A reliable computer
- Stable electricity
- High-speed internet connection
- A smartphone for real-time communication and coordination
Bonus (Not Required, But Nice to Have)
- Experience working in the project ,event, or wedding planning field.
- Familiarity with tools like Trello, Dubsado, Canva, Google Workspace, WordPress etc.
- Background in media, communications, or customer service
What We Offer
- Opportunity to work with a growing international brand in the creative industry
- Salary range for this role is N80,000 - N100,000
- Flexible remote work schedule
- Training and development in event/project management workflows
- A collaborative and creative team environment
- Opportunities for growth and increased responsibility
