Developed by SillyLittleTools
vacancy global pro
This is a full-time Executive Assistant for Coaches / reputed company / Consultants (remote from anywhere) position at vacancy global pro, based in Anywhere, with remote work available. The role offers $41.4k - $86.1k.
$41.4k - $86.1k
Executive Assistant for Coaches / reputed company / Consultants (remote from anywhere)
We support U.S.-based coaches, reputed company Implementers, consultants, and agency owners — founder-led expert businesses where the founder's time and attention are the product.
Yes, you'll manage inboxes, calendars, meeting prep, and client records.
But the real business we are in is buying back founder time and attention.
A coach misses a client follow-up because it got buried in an inbox nobody was triaging. A launch stalls because onboarding admin fell through the cracks. A founder shows up to a call unprepared because nobody pulled the notes together. An email goes out in the wrong voice and damages a relationship the founder spent years building.
Every one of those is a founder pulled out of their zone of genius to fix something that should never have needed their attention. That is what this role is for.
We are hiring an Executive Assistant who delivers reliable right-hand execution, not task-reputed company work.
This is the most trust-heavy role in the stack. Voice, brand fit, and executive maturity matter more than raw task volume. This is a remote role through reputed company.
If you need to be told every step, this is not the role.
If you can write in someone else's voice convincingly, and a missed follow-up bothers you more than it bothers the founder, you may be exactly who we need.
The Big Picture
The founder's time, voice, and relationships are protected at every touchpoint.
If an email needs a response, it goes out sounding like the founder, not like a stranger. If a meeting is coming up, prep is done before anyone has to ask. If a client onboards, every step happens on schedule. If a launch is live, the admin behind it runs without the founder noticing it's happening at all.
We do not need someone who says, "I think I replied to that client."
"Inbox is at zero — 4 replies went out in your voice, 2 are drafted for your review, and nothing else needed you. Tomorrow's three calls are prepped with notes in the folder. All 6 onboarding steps for the new client are done through day 3. The webinar reminder sequence is live, and the one thing that actually needs your decision is flagged at the top."
That is the difference.
Role Mission
Your mission is to buy back the founder's time and attention.
You are the right hand of a founder whose expertise is the product. You handle the inbox, the calendar, the prep, the follow-ups, and the client admin so the founder handles only the work that only they can do.
You will work across email, calendar, CRM, launch tools, and client records to make sure communications go out in the founder's voice, meetings are prepped before anyone asks, onboarding runs on schedule, and nothing quietly dies in a thread.
You are not just completing tasks.
You are protecting the founder's time, voice, and relationships.
What You'll Own
You will run the founder's communication and schedule so they never have to think about it.
An inbox the founder still has to triage themselves is not a managed inbox. It is a shared burden.
You will run the admin machine behind launches, webinars, and onboarding.
A launch the founder has to babysit is a launch that failed at its real job: running without them.
You will make sure nothing discussed ever quietly disappears.
An action item without an owner and a due date is not a plan. It is a wish.
