Executive Assistant for an Energy & Professional Services Company in the US (Home Based Part Time)

Executive Support

• Manage complex calendars and schedules across multiple time zones
• Monitor, prioritize, and manage the executive's inbox, ensuring timely follow-ups
• Prepare meeting agendas, pre-read materials, and executive documentation
• Attend meetings, record action items, and monitor deliverables through completion
• Coordinate with internal teams, external partners, and stakeholders
• Assist in preparing board papers, presentations, reports, and executive communications
• Manage confidential documents, contracts, NDAs, and version-controlled files
• Draft, proofread, and format professional correspondence

Project & Operations Support

• Coordinate project timelines, milestones, and vendor communications
• Assist with supplier, contractor, and service provider coordination
• Support property-related administrative activities, scheduling, and operational tasks
• Manage calendars and logistics related to operational projects

Financial Administration

• Provide transactional data entry support in QuickBooks
• Assist with light financial administration and record management
• Maintain organized financial and operational documentation