Accounts Payable Coordinator 6 month FTC

About Fora

At Fora, we’re reimagining what the workplace can be.

We create inspiring, design-led spaces that blend hospitality, community, and wellbeing, so people can work productively, creatively, and happily.

From our first London workspace over 20 years ago, we’ve grown to 60+ locations across the UK, supporting more than 30,000 members and partnering with trailblazing brands including Ocado, The British Fashion Council and Pangaia.

Backed by The Office Group, Blackstone and Brockton Capital, we’re continuing to redefine the future of work through exceptional spaces, outstanding experiences and a commitment to conscious design and sustainability.

Role Introduction

We're looking for an experienced Accounts Payable Coordinator to join our Finance team on a 6 month FTC to help ensure the smooth running of a busy, multi-entity purchase ledger.

This is a hands-on role where you'll take ownership of supplier accounts, invoice processing and payment activities, while working closely with colleagues across Finance, Procurement, Property and Operations. Alongside day-to-day delivery, you'll have the opportunity to contribute to process improvements and help shape a more efficient, scalable accounts payable function.

Working Pattern

Please note this position is 4 days in the office and 1 day working from anywhere.

Why This Role Matters

Accounts payable sits at the centre of strong supplier relationships, financial control and business operations. Your work will help ensure suppliers are paid accurately and on time, financial information remains reliable, and business teams can operate effectively.

Success in this role means maintaining a well-controlled ledger, resolving issues proactively and identifying opportunities to improve processes as the business continues to grow.

What You'll Be Doing

💼 Accounts Payable Operations

You'll help maintain an accurate, efficient and well-controlled purchase ledger.

• Own a section of the accounts payable ledger across multiple legal entities.
• Process and validate invoices, ensuring coding, approvals and allocations are accurate.
• Resolve invoice queries and discrepancies in partnership with internal stakeholders.
• Support consistent application of financial controls and processes.

🤝 Supplier Management & Payments

You'll play a key role in maintaining trusted supplier relationships.

• Act as a primary contact for supplier queries and account management.
• Support weekly and ad hoc payment runs alongside Treasury.
• Manage critical supplier accounts and help maintain clean, accurate ledgers.
• Ensure supplier data and payment controls remain robust and up to date.

📊 Controls, Reconciliation & Reporting

You'll help deliver confidence in the accuracy of the accounts payable function.

• Perform supplier statement reconciliations and ledger reviews.
• Support AP control activities and intercompany processing.
• Contribute to reporting on aged creditors, payment activity and exceptions.
• Help identify and resolve issues before they impact operations.

🚀 Process Improvement & Automation

You'll help shape how accounts payable evolves.

• Identify opportunities to improve efficiency across procure-to-pay processes.
• Support automation and AI initiatives within finance workflows.
• Maintain clear process documentation and ways of working.
• Contribute ideas that strengthen controls and improve the supplier experience.

📅 Month-End Support

You'll help ensure the finance team closes each month with confidence.

• Support reconciliations, accruals and ledger reviews.
• Investigate and resolve outstanding exceptions.
• Contribute to wider finance projects and continuous improvement initiatives.

About You

You're someone who enjoys solving problems, getting to the root of issues and finding practical solutions. You build strong working relationships, balance attention to detail with commercial awareness and take pride in delivering accurate, reliable work. You'll also be curious about new technology, open to change and motivated by improving how processes operate.

Essential Experience

• Significant accounts payable experience within a high-volume environment.
• Strong understanding of the full procure-to-pay process.
• Experience processing PO and non-PO invoices, including three-way matching.
• Experience supporting payment runs and supplier account management.
• Strong ERP system knowledge, ideally SAP or a similar platform.
• Advanced Excel skills and confidence analysing ledger data.
• Experience working with multiple stakeholders to resolve queries and issues.
• Exposure to process improvement, systems enhancements or automation initiatives.

Desirable Experience

• Experience within property, hospitality, flexible workspace or another multi-site business.
• Knowledge of SAP Business ByDesign.
• Experience working across multiple legal entities.
• Familiarity with intercompany accounting processes.
• AAT, ACCA part-qualified or working towards a professional qualification.

At Fora, we believe work should enhance your life—not compete with it. That’s why our benefits are designed to support your wellbeing, fuel your ambitions, and give you the freedom to live and work your way.

💼 Work Your Way

• Core working hours with flexibility – because life doesn’t run 9–5
• Two weeks ‘Work from Anywhere’ – swap your desk for a beach, a mountain… anywhere that inspires you

🌴 Time to Rest & Recharge

• 28 days’ annual leave + bank holidays
• Your birthday off – celebrate you
• Buy additional annual leave to create even more time for what matters

💪 Wellbeing & Security

• 5% matched pension scheme – supporting your future
• Life assurance for peace of mind
• Discounted gym membership to keep you feeling your best
• Health cash plan - supporting day to day medical expenses
• Mental wellbeing support - confidential in-person or online therapy sessions

🚴 Smarter, Greener Commuting

• Cycle to Work Scheme
• Season Ticket Loan to make your journey easier and more affordable

☕ Perks That Make You Smile

• 25% off at Fora cafés – your morning coffee just got better
• 2 x volunteer days / year